How can we manage purchase and payment requests in an organization?

Our BPMS system is a comprehensive solution for managing organizational processes in the areas of purchase requests, approvals, and payments. With a modern design and extensive features, it helps you automate every step — from creating a purchase request to final payment — saving your organization time, cost, and effort while improving accuracy.

Creating Purchase Requests in the Organization

The first step in this system is creating a purchase request by employees or managers of different departments. Each request includes information such as the type of goods or services, requesting department, attached files, currency used, and additional notes.

Automated Approval Workflow

Once a request is submitted, the system automatically routes it to the relevant people or departments according to predefined approval patterns. This ensures that all requests are reviewed and approved in line with company policies and regulations.

• Automatic assignment of requests to relevant personnel
• Ability to define complex approval rules and workflows
• Instant notifications to users via alerts
• Approve or reject requests with a single click

Transfer of Requests to the Treasury Department

Requests that complete all approval stages are automatically placed in the treasury department’s task inbox. This section manages all payment-related processes. The treasury can handle payments in various ways and record and track the status of each transaction.

Integration with SAP and External Software

This system can connect to major ERP platforms such as SAP through web services. As a result, purchase requests (PR) and purchase orders (PO) can be exchanged seamlessly between BPMS and SAP. This integration adds significant value for organizations already using SAP.

• Automatic data exchange between SAP and BPMS
• Full synchronization with financial and logistics processes
• Reduction of duplicate data entry and manual effort

Key Benefits for Organizations

Implementing this BPMS leads to a major transformation in managing organizational purchases and payments. Its benefits include:

• Increased transparency throughout the purchase process
• Reduced time required for approvals
• Comprehensive reporting and financial analytics
• Full integration with ERP and SAP systems
• Minimized human errors and administrative costs
• Complete online management of all processes

Conclusion

Our professional BPMS is a complete, modern, and powerful solution for managing the full cycle of purchase, approval, and payment processes in organizations. With features such as a smart inbox, file uploads, internal chat, multi-currency support, and SAP integration, it’s the ideal tool for organizations seeking greater efficiency, transparency, and control over their financial workflows.